BY LAWS OF

“THE KARUR TEXTILE MANUFACTURER EXPORTERS’ ASSOCIATION” (KTMEA):

1. The Name of the Society      : THE KARUR TEXTILE MANUFACTURER  

                                                       EXPORTERS’ ASSOCIATION, KARUR

2. The Address of the

     Registered Office                  : No.29-C-1, Pugalur Road,

Karur-639 104. Tamil Nadu.  India

Phone Number: 04324-238 333 / 233 842

                                                               Fax Number    : 04324-235 600

                                                               Mobile Number: +91 94431 46563 / 94879 46563

Email id.: ;

                                                               URL: www.karurexports.org

3. The Society was formed on        : 01-04-1993

 4. Date of Registration                    : 30^th August, 1993

 5. Registration Number                   : 59/ 1993

 6. The Society is with in the

    Jurisdiction of the Registrar

   Of Societies?                                :  Yes

 7. Place of Registrar Office            : The Registrar Office

                                                              Karur West. Karur.

 8. Business Hours of the Society   : 09.30 am to 01.30pm

                                                             Lunch break: 01.30pm to 02.30pm

                                                            02.30 pm to 06.30pm

 9. Working Days                              : All the working days except Sundays and

                                                             Government holidays.

 AIMS & OBJECTIVES:

 ·    To promote and develop the  Home Textile Industry  in Karur

·   To help the members to sort out the Trade related issues

·  To be a felicitator to the exporters to educate, inform the facilities from the government and make it available to the members to promote the export Trade

·     To bridge a good relationship between public and Traders.

 MAIN OBJECTIVES & WAY OF IMPLEMENTATION:

• In general those who are engaged in export business, the society felicitate a platform to meet each other and to help their business development and unity
• To promote and educate the exporters to do corporate social responsibility and do social service for the society development.
• To sort out trade related issues between traders during business and have amicable solution
• To do service to public and traders with in the frame work of law

 FILING LETIGATION:

 1.    To file a case on some other person or any person filing a case on association, on behalf of the association The Secretary or The President will be authorized to represent and do the needful.

 AN ADVICE TO ADMINISTRATING THE ASSOCIATION:

 2.    The President, The Secretary of the Association will be giving their advice for the effective functioning of the Association.

 MEMBERSHIP DRIVE OR ADMIT MEMBERSHIP TO ASSOCIATION:

3.     In and around KARUR TOWN all the Handloom/Home Textile Exporters are eligible to become a member of this association. To become a member of this association he should be an exporter and whose turnover is less than 10 crores he has to pay one time ENTRANCE FEE of Rs.5000/=(Rupees Five Thousand only) and those who are more than 10Cr.turn over their ENTRANCE FEE will be Rs.10,000/=(Rupees Ten Thousand Only). This is non refundable.

4.    Then, for the both categories, the annual subscription will be Rs.6000/-(Rupees Six Thousand Only).

 TO REMOVE THE MEMBER FROM ASSOCIATION:

              5. Any member who is destablishing the fame, unit, aims and objectives of the association, he can be detained from the membership of the association with a due approval of a resolution in the Executive members meeting. If Executive members wanted to revoke the same by appeal it can be allowed and then he can become a member. But in case, if any member wants to resign from his membership on his own, he has to give one month notice to the Secretary of the Association in writing.

MEMBERS DUTIES, RIGHTS AND PRIVILAGES:

              6. Members of the Association to maintain their decorum in the benefit of growth and effective functioning of the association. They should united and extend their full support to run the association smoothly. If they want, they can come and see the activities of the association, see the books of accounts maintained and see the membership registrar. They are having full right to see these documents during the working hours of the association. They are having right to give their opinion, suggestion and ideas to the association for the effective and efficient functioning of the same.

FUNCTIONING OF THE ASSOCIATION:

7. THE PRESIDENT:

                   2. To preside over all the meetings

                   3. To monitor and guide the activities of the association

                  4. To provide necessary advice and guidance for the effective functioning of the Association.     

8. THE VICE PRESIDENT

1.    Assist the President for smooth and effective functioning of the association.

2.    In the absence of the President, he has to take charge and act in the place of President and discharge his duties diligently.

9. THE SECRETARY

1.    He is the administrative head of the association. He is responsible for all the decisions, resolutions associations and to be administered and executed.

2.    He is responsible for arranging association’s meetings

3.    Responsible for passing the resolutions, preparing agenda for the meeting and preparing the minutes of the meeting.

4.    To be responsible to maintain a membership registrar.

5.    To appoint or dismiss or temporary suspense of the employee or employees for the association with the due approval of Executive Members for the functioning of the association.

6.    Responsible to present the audited statements of accounts, Profit and Loss accounts of the association in the Annual General Meeting and get the approval.

7.    For the functioning of the association, he can withdraw cash from the bank or postal accounts of the association jointly with the Treasurer of the association and keep the money.

10.  JOINT SECRETARY

1.    He will be assisting the Secretary for all the administrative responsibility of the association. He will be given charge in the absence of the Secretary and discharge all his function.

11. TREASURER:

1. He is the Finance custodian of the association. He supposes to maintain the account of collecting Subscription, Entrance Fee for the new membership enrollment and donations for the association. He is authorized to issue receipts of the collecting amounts on behalf of the association. He shall keep Rs.5000/-(Rupees Five thousand only) as a petty cash and rest of the money could be deposited in the name of the association’s bank or postal accounts.

 2.    He should prepare the income and expenditure account, profit and loss account for each financial year with a due consultation to the President, the Secretary of the association. Then, at the end of the financial year the accounts should be properly audited by the duly appointed auditing firm for this purpose and keep it ready for the AGM’s submission.

 3.    In Executive Committee meeting he can present the monthly expenditure account statements and during AGM annual income and expenditure accounts shall be submitted and get it approved.

 EXECUTIVE COMMITTEE:

 An Executive Committee of the Association includes one President, one Vice-President, one Secretary, one Joint Secretary and one Treasurer. Apart from this 14 active members constituted in the Executive Committee. Further, it has got one more Core Group Committee consist of 5 members.

For this association Mr.P. VAIYAPURI MUDALIAR has been elected as its first President. At Present, for the financial year 2009-10 the 34^th AGM took place and elected the following persons are the new office bearers of our association.

Shri.M. Nachimuthu, - The President

Shri.D.Senthil Kumar-  The Vice-President

Shri.P.Gopalakrishnan- The Secretary

Shri.K.G.Prithivi- The Joint Secretary

Shri.V.Viswanathan- The Treasurer

 All the office bearers will be elected once in three years and holding the office from the day of getting elected. Simultaneously, the Executive committee members after completing the two years term and during the time of third year’s AGM it shall be reconstituted.  There is no restriction of nomination for the previously elected person and he can also contest in the forthcoming election.

1. For the better and effective functioning of the association among the members, there shall be one President, one Vice-President, one Secretary, one Joint-Secretary and one Treasurer along with the Executive committee team which is the constituted body as per the Tamil Nadu Societies Registration Act, 1978, and Tamil Nadu Societies Act, 1975,  under section.10(Act 27/1975)

2. Association’s Executive Committee meeting shall be conducted at least once in a month. In this meeting President can preside over, in his absence, the Secretary or on both of their absence, the Vice-President and in his absence the Joint Secretary will preside over. On the absence of all the office bearers, the eldest person in the meeting time shall preside over the function.

3. Before convening the meeting, the Secretary shall give a notice to all members before 7 days of the meeting explicit the agenda and resolutions of the meeting to be informed and give it in writing.

4.To call for the Executive Committee meeting constituted Executive Committee has a power to call for the meeting, fix a time to call for the meeting etc.,. For the functioning of Executive Committee meeting there shall be a need of 2/3 rd coram of the committee members.

5. In a Executive Committee meeting, in case any resolution meet with tie, The President has an additional voting right other than his natural vote. Then accordingly he can cast his vote and pass the resolution.

6. In case any vacancy exists in the Executive Committee membership in between the period, an Executive Committee can call for a meeting and appoint the elected member in the vacant position.

7. Once in Three years the Office Bearers and Executive Committee members shall be elected and there is no restriction on existing office bearers or committee members to file their nomination. New members also file their nomination as per their wish or interest.

8. PREPARATION OF REPORTS AND FILING OF RETURNS:

As per the Tamil Nadu Societies Registration Act, 1978 and Tamil Nadu Societies Act, 1975, the annual reports of the association to be prepared by the Secretary of the association and submitted to The Registrar, of the concerned office from time to time. The other required reports including filing of returns to be submitted to District Registrar as per the Act on periodical manner.

9. AUDITING:

The financial year of the Association is on every year the period between the 1^st April to 31^st March of the concerned year. On every financial year on the closing date of 31^st March of the particular year the income and expenditure, profit and loss accounts to be audited by the duly appointed statutory auditors and the report of the same has to be read it out in the Annual General Meeting and get its approval. The copy of the statements of accounts to be kept in the association for the member’s reference. A single copy of the same to be submitted to the Registrar, Office of the Registrar in the prescribed time along with the returns.

10. ISSUING TRUE COPIES:

Members shall obtain the true copies of the By-Laws of the Association, Income and Expenditure Statement, Profit and Loss Account, Ledger etc., statements. For these members has to give a request in writing to the Secretary and pay Rs.1/- per copy and get the same during the Office hours of the Association. 

11. PUNISHMENT:

An Executive Committee has empowered to take action against any member who is acting against the by-laws of the association and defaming the activities of the association shall be removed from his/her membership. Apart from this, he or she will be treated as a non-member category and proceed for any action including legal action to be taken if found necessary.

12. ASSOCIATION’S FUND:

The Finance for the Association shall be obtained through subscription from the members, Entrance Fees from the new members and donations etc.  By this way of collecting funds should be utilized for the purpose of meeting out the objectives and aims of the association. The Fund shall be kept in the name of the association account, in which bank or post office account is been recommended or approved by the Executive Committee. All the expenses meted by the association, the above said money shall be used. In connection with the association’s expense, the money can be with drawn jointly with from any of the mentioned two persons signatures is been authorized to do so. viz., President, Secretary, and Treasurer.

All the money collected in the name of the association to be kept in the association’s account only. For the purpose of the expenses of the association, at a time, the Treasurer can withdraw Rs.5000/-(Rupees Five Thousand only) and keep it on hand for petty cash. The money should not be exceed beyond Rs.5000/=. The funds of the association shall be transferred to the same style and functioning of the body or association and it should not get divided among members at the time of deceased or at the time of closing the function of the association or winding up its activities.

13. DECEASED OR NON-PERFORMANING OF BUSINESS DUE TO LOSS OR PHYSICAL INABILITY TO DO BUSINESS:

For the purpose of deceased business or non-performing of business due to loss or physical inability to do business, an assistance shall extended to this kind persons according the financial status of the association during that time.

14. ASSOCIATION’S DAILY ROUTINE WORK AND MONITORING:

Office Bearers and the Executive Committee members are suppose to perform and discharge their duties with out any remuneration. But for the purpose of administering the function of the association, the related expenses shall be meted it out from the funds of the association. It shall be reimbursed with proper bills and duly authorized voucher.

Office bearers themselves will administer the functions of the association. If they feel to appoint staff or staffs for the effective functioning of the association, a due approval shall be obtained from the Executive Committee and appoint the Staffs.

15. ANNUAL GENERAL MEETING:

a) Association’s Annual General Meeting (AGM) shall be convened on every year during the time of June month.

b) The Secretary shall issue a notice to all the members on or before 21 days of the proposed AGM in writing and explicitly mentioning the agenda and resolutions for the meeting.

c) For the AGM the Coram should be 2/3 of the existing members of the year and attend the meeting.

d) In case during the called time if the Coram is not there, the meeting shall be postponed to the same day of the following next week. Even after the postponement the Coram is not required and with the available presented members the meeting shall be preceded. It is legally valid and not questionable.

e) In the AGM each member has got his voting right(Physically present person). He can cast his vote for the approval of the resolutions passed in the meeting. If any of the resolution meet with tie, the President has an additional voting right to cast his vote as per the need and necessity and pass the resolution. In this way the president is having his full right to pass this resolution..

f) CORAM:

Coram is nothing but 2/3 majority of the members on the roll for the particular financial year should present during the time of Annual General Meeting. If the Coram is not present during the time of AGM, the same shall be postponed to alternate date. In the same way for the meeting of Executive Committee, it should have 2/3 members present must be there to proceed the EC meeting.

16. REGISTERS MAINTAINED IN THE ASSOCIATION:

1. ASSOCIATION MEMBERSHIP REGISTER

(As per Tamil Nadu Societies Registration Act, 1975 & 1978 under section 16 & From VI)

2. ASSOCIATION’S RECEIPT BOOKS (CURRENT FINANCIAL YEAR)

3. CASH BOOK

4. ASSOCIATION’S ACTIVITIES REGIESTER

5. ASSOCIATION’S MINUTES BOOK

6. ASSOCIATION PAY-IN-SLIP BOOK

7. PETTY CASH BOOK

8. LEDGER

9. MONTHLY/ANNUAL INCOME & EXPENDITURE ACCOUNTS BOOK (PROFIT AND LOSS ACCOUNT FOR THE PARTICULAR YEAR)

17. NO-CONFIDENCE MOTION:

As whole, 10 % of the total members of the particular year, if they wish or would  like to bring NO-CONFIDENCE MOTION on members in the Executive Committee of the Association. In that case, the Coram should be not less than the 10% of the total members on the roll for that particular year and they should give 21 days prior notice to the office bearers and call for the Extra ordinary General Meeting by give it in writing. During such meeting 50 % of the members should support the NO-CONFIDENCE MOTION.

On this occasion the members shall appoint AN INTERIM EXECUTIVE COMMITTEEE till the NEW EXECUTIVE COMMITTEE MEMBERS DULY ELECTED. Thereafter, after 21 days with the due notification to the members and they can call for Extra Ordinary General Meeting and elect the NEW EXECUTIVE COMMITTEE.

18. PROCEDURES FOR PASSING THE SPECIAL RESOLUTIONS:

a)    For the approval of all the resolutions in EXECUTIVE COMMITTEE 1/3^rd support of the members is required to pass the resolutions. In the case of ANNUAL GENERAL MEETING 2/3^rd support of the members is required to pass the resolutions.

b)    For the special resolutions passed in all the meetings like( to admit a new member/ to remove the member / temporary suspension of the member) to dilute or to renew or to amend by laws of the association etc., to be filed by the Secretary to The Registrar, Office of the Registrar, with in 14 days  and filing the returns. For this passing of the Special resolutions there should a Coram of 3/4^th support of the members is inevitable.

19. DILUTE OR DISSOLVE THE ASSOCIATION:

In case, the Association is diluted or dissolved, all the properties (including movable and immovable) of the Association to be maintained according to the Tamil Nadu Societies Registration Act, 1975 and Tamil Nadu Societies Registration Act, 1978 to be followed.

20. Membership Register, Association Activities Register, Association Minutes Book, Accounts Books, etc., kept it in the Association Office for members reference. Any one of the member want to refer or see, they can come to the Association see or refer the same during the office hours of the Association. There is no charge to be levied for this exercise from the members of the Association.

21. If any of the items are left out or not included, the Association should follow as per the Tamil Nadu Societies Registration Act, 1975 &  Tamil Nadu Societies Registration Act, 1978 to be followed the rules and regulations and the decision will be taken accordingly.

LIST OF OFFICE BEARERS AND EXECUTIVE COMMITTEE MEMBERS

                      BOARD MEMBERS

                          EC MEMBERS

                CORE GROUP MEMBERS

DECLARATION STATEMENT:

In the afore said rules and regulations of the Tamil Nadu Societies Registration Act, 1975 and 1978 and as per the By-Laws of the Association we have constituted the administrating body. we are administering the Association according to the Tamil Nadu Societies Registration Act, 1975 under section 7(2) on behalf of the Association in our capacity as the President and The Secretary of the Association under signed and declare and certify that all the statements made in the WEB pages are true, correct according to the By-Laws of our Association and it is the TRUE COPY of the By-Laws of our Association.

 Sd. /... M. Nachimuthu                                                        Sd. /..P Gopalakrishnan

PRESIDENT                                                                                     SECRETARY